The purpose of this plan is to ensure the safe and orderly evacuation of the building during emergency situations such as fire, natural disasters, bomb threats, etc.
The purpose of this plan is to ensure the safe and orderly evacuation of the building during emergency situations such as fire, natural disasters, bomb threats, etc.
At reception there are two sign in/out log books: one for employees and one for visitors and contractors. Each person entering the building must pass by reception to sign in his/her name and time of arrival. The same procedure is followed when leaving the building. In the event of emergency evacuation, the receptionist is responsible for taking the books out of the building informing the Fire Department. In case he/she is absent, this responsibility is passed on to the Building Safety Liaison Officers.
The Emergency team members and their duties are listed below:
During an evacuation, the evacuation coordinator will oversee all operations and make all critical decisions regarding life, safety, and property. He or she will also determine if the incident is serious enough to invoke the College emergency evacuation plan. In the event of an emergency evacuation, the evacuation coordinator should call out “Fire, fire, fire” (three times) as loudly as possible. If the Evacuation Coordinator is absent the responsibility is passed on to the Building Safety Liaisons.
The Building Liaison Officers are responsible for maintaining a roster of people who have offices in the building and conducting a roll call at the designated assembly area. If any person is known to be or suspected of being in the building, the building liaison officer will immediately notify the evacuation coordinator. The Building Liaison Officers will determine ahead of time if special arrangements need to be made for mobility-impaired individuals during an evacuation.
At the beginning of each semester, the lecturers inform students of the designated assembly area for the building. In the event of an alarm, the lecturer escorts students out of the class and down the stairs to the assembly point. Elevators are out of bounds during such events. The lecturer takes with him/her the attendance list from the classroom and conducts a roll call at the designated assembly area. If any person is known to be or suspected of still being in the building, the building liaison officer immediately notifies the evacuation coordinator. The lecturer determines ahead of time if special arrangements need to be made for mobility-impaired individuals during an evacuation.
The Head of Computing
The Utility head is responsible for securing all the data. He / She must take the external hard disc out of the building.
The Building Safety Liaison Officers
They will respond to all medical situations, provide First aid and call for any off-site emergency assistance.
Fire alarms and smoke detectors are signaled to a private security company. In the case of a fire or the detection of smoke, the private company is signaled. The security company confirms with the College the existence of fire and notifies the fire department. The appropriate building safety liason officer will verify the extent of the emergency based on the information provided by the smoke and fire detection panel and will initiate the evacuation procedure. If a person knows about the cause of the alarm, he or she should inform the evacuation coordinator or the building safety liasons.
Emergency phones:
Fire Department: 112 or 199
Security company: 25 33 66 44
Fire alarms and smoke detectors are signaled to a private security company. In the case of a fire or the detection of smoke, the private company is signaled. The security company confirms with the College the existence of fire and notifies the fire department. The appropriate building safety liason officer will verify the extent of the emergency based on the information provided by the smoke and fire detection panel and will initiate the evacuation procedure. If a person knows about the cause of the alarm, he or she should inform the evacuation coordinator or the building safety liasons.
Emergency phones:
Fire Department: 112 or 199
Security company: 25 33 66 44
For all other emergencies phone: 25 736501
Every person in the building, including staff, members of faculty, students, visitors, and contractors, regardless of known or suspected cause, is required to evacuate the building immediately when the fire alarm is sounded. Persons evacuating must leave via the closest emergency exit. Emergency exits are posted throughout the building.
Elevators must not be used as a means of emergency evacuation as there is a deadly risk of entrapment, electrocution, or suffocation.
Once outside the building, all occupants should proceed to the designated assembly area for a roll call. The College is responsible for determining the assembly area that their participants and staff should be using. This area is 50 meters away from the College and is located in the empty plot on the right hand side (when facing the road) by the building next to the College.
The Building Liaison officer will take the roll call and report back to the Evacuation Coordinator. The roll call is an important function, as town emergency personnel responding to the incident need to determine if anyone is missing and still in the building. If people are missing, do not re-enter the building! Notify the emergency team and/or the evacuation coordinator and inform them of the missing person’s name and last known location.
Re-entry into the area will be made only after the Evacuation Coordinator or his/her designee gives clearance.
Each building liaison keeps a list of people who have offices in the building.
Because the College is a public place, not everybody in the building will be on a roster. The evacuated groups should be polled by the building liaison officer to ascertain if anyone left in the building.
Emergency procedures are provided to all employees and students. Drills take place once every academic year.
In the event of a fire within the College building, it is necessary and safest for occupants to evacuate. Everyone must evacuate the building without exception.
A situation is considered to be a fire emergency whenever the following occur:
1. Activate the building fire alarm.
2. Leave the building by the nearest exit
Crawl if there is smoke: If you get caught in smoke, get down and crawl. Cleaner, cooler air will be near the floor.
Feel doors before opening: Feel the metal handle before opening any doors. If the handle is hot, do not open the door. If it is cool, brace yourself against the door, open it slightly, and if heat or heavy smoke are present, close the door and stay in the room.
If the nearest exit is blocked by fire, heat, or smoke, go to another exit or stairway.
Always use an exit stair not an elevator.
Close as many doors as possible as you leave. This helps to confine the fire. Stairway fire doors will keep out fire and smoke if they are closed and will protect you until you get outside.
Total and immediate evacuation is safest. Only use a fire extinguisher if the fire is very small and you have received training. Do not delay calling the security company or activating the building fire alarm. If you cannot put out the fire, leave immediately. Make sure the fire department is called, even if you think the fire is out.
3. If you get trapped, keep the doors closed.
Place cloth material (wet if possible) around and under the door to prevent smoke from entering.
Be prepared to signal your presence from a window. Do not break glass unless absolutely necessary, as outside smoke may be drawn inside.
4. Notify emergency responders from a safe distance away from the building using
one of the following methods:
Call the Fire Department on 112 or 199
Security company: 25 33 66 44
Hang an object at the window (jacket, shirt) to attract the fire department’s attention. If you have a phone, call 199 or 112 or the security company and report that you are trapped. Be sure to give your location. Close the door to keep the fire out.
Stop, drop, and roll: If your clothes catch fire, stop, drop, and roll wherever you are. Rolling smothers the fire.
Storage of any items in the corridors this includes bicycles, chairs, desks, and other items, is prohibited in all exit ways, including stairwells. Blocked exits and obstacles impede evacuation, especially during dark and smoky conditions.
This area is 50 meters away from the College and is located in the empty plot on the right hand side (when facing the road) by the building next to the College.
If you are indoors, stay indoors.
Take shelter snug to the side of your desk, a table, near an inside wall, a corner, and around building columns. Stay away from windows, glass walls, shelves, equipment, or outside doors.
If you are outdoors, stay there until after the quake subsides. Keep away from buildings, trees, and wires. Go to an open space.
Do not attempt to enter or leave a building during a quake. The emergency team will advise you when it is safe to enter or exit a building.
Remain in sheltered or safe areas until you are advised it is safe to do otherwise.
Assemble at the assembly area so that a head count can be taken.
After the initial earthquake shock there will be “after-shocks”. After shocks are less intense than the initial shock, but may cause additional damage.
After the initial shock, evaluate the situation. An effort should be made to notify the evacuation coordinator of serious hazards or injuries. The injured should be attended to and protected from aftershocks. If able, locate and shut off utilities, gases, etc.
Depending on the degree of the earthquake, it may be necessary to evacuate the building. Elevators should not be used during or immediately following an earthquake due to possible damage.
Follow the EEP plan.
Assist persons with injuries and those with disabilities in exiting the buildings.
Allow the hostile person his or her personal space (at least 3 feet).
If you are standing, stand at an angle to the individual rather than face-to- face.
Keep your hands in plain view, preferably at your sides.
Do not make gestures of physical contact that might seem threatening.
Maintain polite eye contact. Keep gestures and body language open and non- threatening. Use a low, soft, slow voice when speaking. Ask/tell the person before you make any moves.
Be truthful – to lose credibility can be catastrophic. Assure the person you will do everything you can to resolve his or her grievances in a fair manner.
Ask the aggrieved party to suggest a solution. A person in crisis will be more accepting of a solution that he or she helped formulate.
Always look for a win-win outcome. Retaining dignity (saving face) is paramount to the person in crisis.
Be observant. Note as much as possible about the aggressor, including type and number of weapons, state of mind, what was said. Pay attention to details about the space you are in. If you are released or decide to escape, this information will be needed by police to ensure the safety of others.
When a bomb threat is received during normal business hours, report it to the Evacuation Coordinator.
Take all bomb threats seriously.
Check out and document every threat. If you receive the threat, get as much information as possible.
Time of Call
Man, woman, child calling/any accent or inflection location of the bomb
Time set for detonation What it looks like
The type of explosive Why was it placed ?
Any other information able to obtain
If you see a suspicious device or package, do not touch it in any way.
Immediately notify the evacuation coordinator.
Local authorities will be notified. Team Command staff will assess the situation and determine if the building is to be evacuated.
The Evacuation Coordinator will direct or lead responding officers to the area providing building maps and keys.
The General Evacuation Alarm will be sounded.
The EEP will be followed. No one is to re-enter facilities without clearance.
Campus Address: 118 Spyros Kyprianou Ave., 3077 Limassol Postal Address: P.O.Box 51938, 3509
Limassol, CYPRUS
Tel.: 00357-25-736501
Fax: 00357-25-736629
P.O.Box 28069, 2090 Nicosia, CYPRUS
#301, Elegant Apts, Renuka Enclave,
Raj Bhanvan Road, Hyderabad, AP,
India – 500082
asia@ctleuro.ac.cy
Mr. Murali Krishna Alanki CTL International Office External Representative alankimurali@ctleuro.ac.cy